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2008 DOE Database Workshop
"From Data to Decisions"
Database workshop Presentations
PowerPoint (PPT) presentations are listed first in the table below. These files are not 508 compliant at this time, but are available for downloading and using within your district. Accessible Word versions of the Powerpoint presentations are listed next. Excel (XLS) spreadsheets are listed last, when available.
Monday, June 16, 2008 - Early Registration 4:00 - 6:00 PM
Tuesday, June 17, 2008 - Registration: 8:00 AM - 4:00 PM
| Room | Session |
|---|---|
| Time - 9:30 a.m. - 12:00 Noon | |
| Heroes Ballroom | Opening
General Session, Legislative Overview, K-20 Accountability (PDF,
) Accessible Opening General Session, Legislative Overview, K-20 Accountability (Word, ) |
| Time - 12:00 Noon - 1:30 p.m. | |
| Lunch on your own | |
| Time - 1:30 p.m. - 2:30 p.m. | |
| Salon 1 | Secondary/Vocational
(PPT, ) Accessible
Secondary/Vocational (Word, ) This session provides an overview of data reporting for secondary career education. It examines the structure of the data elements, the record formats, and the reports that are part of secondary career education information. There is an emphasis on the reporting process with attention paid to the importance of the edit and validation reports. It also describes the process and necessity of making updates and reviewing reports to assure quality data reporting. Presenter: Bruce Harrington |
| Salon 2 | Student
Database Changes for 2008-2009 (PPT, ) Accessible
Student Database Changes for 2008-2009 (Word,
) Additional Information: Elements
Changed 08-09 (Excel, Formats
08-09 D thru R (Excel, ) Formats
08-09 S thru Z (Excel, ) An overview of all changes to the student information database for 2008-2009. Presenter: Ruth Jones |
| Salon 3 | Staff
Database Changes and Reporting (PPT, ) Accessible
Staff Database Changes and Reporting (Word, ) Database changes and reporting. Presenter: Teresa Sancho |
| Time - 2:30 p.m.- 2:45 p.m. | |
| Break | |
| Time - 2:45 p.m. - 3:45 p.m. | |
| Salon 1 | Program
Cost Reporting (PPT, ) Accessible
Program Cost Reporting (Word, ) The session is designed to assist in the preparation of the program cost report. It will cover some of the basics, the how’s, and the why’s of the cost report. The session will also cover general information about the report and any updates and changes in preparation of the cost report. Presenter: Richard Harbin |
| Salon 2 | Educator
Certification On-Line Resources (PPT, ) Accessible
Educator Certification On-Line Resources (Word,
) This session provides an overview of the on-line resources available not only to assist educators in the Florida certification process but also for recruitment coordinators, certification administrators, and even information professionals. It examines each of the certification resources available, the information it provides, and who/how each can be accessed, as well as tips and tricks for getting the most out of it. The session will also address how certification information is used for various data reporting needs from identifying certification pathways of Florida’s new teachers to federal Title II (Teacher Quality) reporting. The session will conclude with an open forum for attendees to discuss opportunities for expansion of certification services to better meet stakeholder needs. Presenter: David C. LaJeunesse |
| Salon 3 | Database
Reporting Basics (PPT, ) Accessible
Database Reporting Basics (Word, ) The basics of preparing data, sending files, reporting
timelines, survey processing, and database documentation. Presenter: Harold McLeod |
| Time - 3:45 p.m. | |
| Break for the day | |
Wednesday, June 18, 2008 Registration - 8:00 AM - 3:00 PM
| Room | Session |
|---|---|
| Time - 8:30 a.m - 9:30 a.m. | |
| Salon 2 | Staff
Database Changes and Reporting (PPT, ) Accessible
Staff Database Changes and Reporting (Word, ) Database changes and reporting. Presenter: Teresa Sancho |
| Salon 3 | Master
School Identification File, (PPT, ) Accessible
Master School Identification File, (Word, ) A review of the public school file contents and importance; changes to the MSID for 2008-09; and the process for approval of newly active schools. Presenters: Rhonda Forbes, Ruth Jones |
| Legacy South 1 & 2 | Florida
Course Code Directory (PPT, ) Accessible
Florida Course Code Directory (Word, ) This session will address the use of the Florida Course Code Directory and the Department’s proposed new system. Presenters: Keith Sheets, Rabieh Razzouk |
| Legacy North 2 | FASTER
Basics/Bright Futures (PPT, ) Accessible
FASTER Basics/Bright Futures (Word, ) Overview and important considerations regarding Bright Futures. Presenter: Pete Tanzy |
| Legacy North 1 | “Get
Ready, Get Set, Get Going” (PPT, ) Accessible
“Get Ready, Get Set, Get Going” (Word,
) (Session for charter school personnel) – This workshop will provide an orientation overview of essential terms, responsibilities, contacts, information, and knowledge that will put you ahead of the game in the approval process. Presenters: Jean Miller, LaCrest McCary |
| Time - 9:30 a.m - 9:45 a.m. | |
| Break | |
| Time - 9:45 a.m - 10:45 a.m. | |
| Salon 1 | Class
Size (PPT, ) Accessible
Class Size (Word, ) An overview of the Class Size Reduction algorithm and tips to help districts improve the accuracy of their coding and forecast their averages. Presenter: Sean Millard |
| Salon 2 | Database
Reporting Basics (PPT, ) Accessible
Database Reporting Basics (Word, ) The basics of preparing data, sending files, reporting
timelines, survey processing, and database documentation. Presenter: Harold McLeod |
| Salon 3 | Compulsory
School Immunization Update and the Florida Immunization Registry (PPT,
) Accessible
Compulsory School Immunization Update and the Florida Immunization Registry
(Word, ) Presenters: Dianne Mennitt, Robert Colon |
| Legacy South 1 & 2 | Career
Academies (PPT, ) Accessible
Career Academies (Word, ) This session will include information on the reporting requirements for career academies. Specifically, the new system for 2007-08 and 2008-09 for the Florida Career and Professional Education Act (section 1003.491-1003.493, Florida Statutes) that will be addresssed. Presenter: Tara G. Goodman |
| Legacy North 2 | Reporting
Requirements for School Choice Programs (PPT,
) Accessible
Reporting Requirements for School Choice Programs (Word,
) This session will focus on the FTE reporting requirements and processes for school choice programs including, McKay Scholarships, Virtual Schools, and Charter Schools. Presenter: Jean Miller |
| Legacy North 1 | Making the Grade (Session for charter school personnel) – This workshop will assist charter schools in learning how they can easily align their curriculum and instructional materials to the Sunshine State Standards and their school’s goals. Presenter: Kate Kemker |
| Time -10:45 a.m - 11:00 a.m. | |
| Break | |
| Time - 11:00 a.m - 12:00 Noon | |
| Salon 1 | Voluntary Public School Choice (VPSC) Program - (Session for sub-grantees of VPSC grant) This session will provide assistance to partnering school districts involved in the VPSC Interdistrict Agreement Models with regard to the data collection and management of the project. Presenter: Yolanda Miranda-Hill In collaboration with University of South Florida, the third party reviewer of the grant |
| Salon 2 | Neglected
& Delinquent Students (PPT, ) Accessible
Neglected & Delinquent Students (Word, 5) The session will cover data reporting for students in institutions for neglected or delinquent youth. Presenters: Ruth Jones, Melvin Herring |
| Salon 3 | Major
Reporting and FACTS.ORG Issues (PPT, ) Accessible
Major Reporting and FACTS.ORG Issues (Word, ) This session will focus on the Major Area of Interest reporting requirements and support available from the Department of Education and FACTS.org Presenters: Alan Ramos, Andrea Latham, Pete Tanzy |
| Legacy South 1 & 2 | Implementing
Wellness Policies (PPT, ) Accessible
Implementing Wellness Policies (Word, ) (Session for all audiences) Presenter: Rachael Terrin |
| Legacy North 2 | Program
Cost Reporting (PPT, ) Accessible
Program Cost Reporting (Word, ) The session is designed to assist in the preparation of the program cost report. It will cover some of the basics, the how’s, and the why’s of the cost report. The session will also cover general information about the report and any updates and changes in preparation of the cost report. Presenter: Richard Harbin |
| Legacy North 1 | Does
It All Add Up? (PPT, ) Accessible
Does It All Add Up? (Word, ) This session will focus on achieving success through responsible financial planning and fiscal management. Developing and implementing a sound budget for long-term fiscal stability will be explored. Presenter: Nancy Snowcroft |
| Time - 12:00 Noon - 1:30 p.m. | |
| Lunch on your own | |
| Time - 1:30 p.m - 2:30 p.m. | |
| Salon 1 | NCLB
School Public Accountability Reports (SPARS)
NCLB (PPT, ) Accessible
NCLB School Public Accountability Reports (Word,
) State report card requirements; review of indicators, data sources and district responsibilities. Presenter: Cyndi Holleman |
| Salon 3 | Major
Reporting and FACTS.ORG Issues (PPT, ) Accessible
Major Reporting and FACTS.ORG Issues (Word, ) This session will focus on the Major Area of Interest reporting requirements and support available from the Department of Education and FACTS.org Presenters: Alan Ramos, Andrea Latham, Pete Tanzy |
| Legacy South 1 & 2 | JUST
READ, FLORIDA! - Reporting Reading Data (PPT,
) Accessible
JUST READ, FLORIDA! - Reporting Reading Data (Word,
) Reporting reading intervention course participation, assessment, and staff certification/endorsement progress via the Student and Staff Data Base. Presenters: Ruth Jones, Laurie Lee |
| Legacy North 2 | Public
School Choice (PPT, ) Accessible
Public School Choice (Word, ) This session will focus on public school choice options, including controlled open enrollment, magnet schools, and the two NCLB school choice options for choice with transportation and supplemental educational services. Presenters: Anke Toth |
| Legacy North 1 | Scoring
a Perfect 10 (PPT, ) Accessible
Scoring a Perfect 10 (Word, ) (Session for charter school personnel and school district personnel) – Charter School reporting basics and requirements, and school district responsibilities for providing information system services. Presenter: Harold McLeod, Teresa Sancho |
| Time - 2:30 p.m - 2:45 p.m. | |
| Break | |
| Time - 2:45 p.m - 3:45 p.m. | |
| Salon 1 | Voluntary
Prekindergarten Program: An Update (PPT, ) Accessible
Voluntary Prekindergarten Program: An Update
(Word, ) This session will provide an overview of the status of the state’s voluntary prekindergarten education program and its impact on school district programs including data collection and management. Presenter: Cathy Cross |
| Salon 2 | FTE/FEFP
FEFP
and the part FTE
(PPT, ) Accessible
FEFP-FTE (Word, ) Overview of FEFP and the part FTE plays in funding. Presenters: Brent Jones, Martha Haynes |
| Salon 3 | Graduation
Rates - Know Your (PPT, ) Accessible
Graduation Rates - Know Your (Word, ) Strategies and procedures for reviewing cohort reports and submitting updates. Don’t get caught off guard when your graduation rates are officially released. Presenter: Cyndi Holleman |
| Legacy South 1 & 2 | Homeless
Education (PPT, ) Accessible
Homeless Education (Word, ) This session includes how to identify and report information about homeless students. Presenter: Lorraine Allen |
| Legacy North 2 | Public
School Choice (PPT, ) Accessible
Public School Choice (Word, ) This session will focus on public school choice options, including controlled open enrollment, magnet schools, and the two NCLB school choice options for choice with transportation and supplemental educational services. Presenters: Anke Toth |
| Legacy North 1 | Partnering for Excellence (Session for charter school and school district personnel) – Charter schools, what do you expect from the school district? School districts, what do you expect from charter schools? This workshop will feature a panel made up of these two players. Their discussion will include best practices, as well as identifying and explaining some of their “favorite reports." Presenters: School Districts; Dr. Sonia Esposito, Osceola Co; Carla McMullen, Polk Co; Jenna Hodgens and Kristine Bennett, Hillsborough Co; Charter Schools; Jill Bolender, Polk Co; Jacqueline Grimm and Tina Cafiero, Osceola Co |
| Time - 3:45 p.m - 4:00 p.m. | |
| Break | |
| Time - 4:00 p.m - 5:00 p.m. | |
| Salon 1 | Developing
a Culture of Data Quality (PPT, ) Accessible
Developing a Culture of Data Quality (Word, ) Presenters: District Personnel Robert A. Curran Sr., PMP, Director, Applications, Orange County Public Schools and Roland E. Moore, Chief Information Officer, Orange County Public Schools |
| Salon 2 | Race/Ethnicity,
Survey 6 and Other Changes (PPT, ) Accessible
Race/Ethnicity, Survey 6 and Other Changes (Word,
) Topics covered in this session include the new race/ethnicity elements, changes to Survey 6, updates regarding physical education, reporting students of military families, postsecondary plan codes and reminders regarding course reporting. Presenter: Ruth Jones |
| Salon 3 | Dropout
Prevention and DJJ Data Collection (PPT, ) Accessible
Dropout Prevention and DJJ Data Collection (Word,
) This session’s focus is on database reporting for Dropout Prevention and Department of Juvenile Justice Programs. Review of data elements and formats and the unique reporting requirements for both programs. Presenters: Linda Fleming, Karen Denbroeder |
| Legacy North 2 | Everything
You Ever Wanted to Know About the National School Lunch Program, But Didn’t
Know Who to Ask (PPT, ) Accessible
Everything You Ever Wanted to Know About the National School Lunch Program,
But Didn’t Know Who to Ask (Word, ) (Workshop for charter school personnel and school district personnel) – This session will provide charter schools an overview of requirements for participating in the National School Lunch Program (NCLP). Recent changes in federal law and implementation of those changes will also be addresse. Presenter: Angela Voyles |
| Legacy North 1 | Making
Sense (and Cents) of the Florida Education Finance Program (FEFP)/Revenue
Estimate Worksheet (PPT, ) Accessible
Making Sense (and Cents) of the Florida Education Finance Program (FEFP)/Revenue
Estimate Worksheet (Word, ) Calculation
Worksheet (Excel, ) (Session for new applicants, charter school personnel, school district personnel, and charter school stakeholders) - This session will provide an overview of the Florida Education Finance Program. Information regarding the Full Time Equivalent (FTE) Student Survey, funding issues, and FEFP calculations will be discussed. Assistance and training in using the Revenue Estimate Worksheet as a means of monitoring the state and local funding that your school should be receiving from the district. Presenter: Glenda Todd |
| Time - 5:00 p.m. | |
| Break for the day | |
Thursday, June 19, 2008 Registration - 8:00 AM - 12:00 Noon
| Room | Session |
|---|---|
| Time - 8:30 a.m - 9:30 a.m. | |
| Salon 1 | Family
Educational Rights and Privacy Act (FERPA)--FERPA and
Public Records Laws (PPT, ) Accessible
Family Educational Rights and Privacy Act (FERPA)--FERPA
and Public Records
Laws (Word, ) This session will provide an overview of the Family Educational Rights and Privacy Act (FERPA) and Florida’s Student Records and Public Records laws, preview some of the significant changes to FERPA guidelines, and discuss practical issues that arise when dealing with these subjects. Presenter: Margaret Parker |
| Salon 2 | Reporting
Migrant Data in Florida's Student Information Database (PPT,
) Accessible
Reporting Migrant Data in Florida's Student Information Database
(Word, ) This session will provide an overview of the state student data base reporting requirements for Florida’s migrant student population. A review of current data elements, formats, edits, reports and timelines will be provided as well as information on the new data element required for students who receive continuation of services. Presenters: Carolyn Mathews, Linda Fleming |
| Salon 3 | Whatever
Happens....Record, Record, Record! (PPT, ) Accessible
Whatever Happens....Record, Record, Record! (Word,
) (Session for charter school personnel and district personnel) – This session will assist charter schools in understanding the importance of keeping thorough and up-to-date student records. Assistance will be offered in how to record student attendance, enrollments, and withdrawals. Presenter: |
| Legacy South 1 & 2 | Title
I Data (PPT, ) Accessible
Title I Data (Word, ) Presenters: Jessie Simmons, Ruth Jones |
| Legacy North 2 | Everything
You Ever Wanted to Know About the National School Lunch Program, But Didn’t
Know Who to Ask (PPT, ) Accessible
Everything You Ever Wanted to Know About the National School Lunch Program,
But Didn’t Know Who to Ask (Word, ) (Workshop for charter school personnel and school district personnel) – This session will provide charter schools an overview of requirements for participating in the National School Lunch Program (NCLP). Recent changes in federal law and implementation of those changes will also be addresse. Presenter: Angela Voyles |
| Legacy North 1 | Making
Sense (and Cents) of the Florida Education Finance Program (FEFP)/Revenue
Estimate Worksheet (PPT, ) Accessible
Making Sense (and Cents) of the Florida Education Finance Program (FEFP)/Revenue
Estimate Worksheet (Word, ) Calculation
Worksheet (Excel, ) (Session for new applicants, charter school personnel, school district personnel, and charter school stakeholders) - This session will provide an overview of the Florida Education Finance Program. Information regarding the Full Time Equivalent (FTE) Student Survey, funding issues, and FEFP calculations will be discussed. Assistance and training in using the Revenue Estimate Worksheet as a means of monitoring the state and local funding that your school should be receiving from the district. Presenter: Glenda Todd |
| Time - 9:30 a.m - 9:45 a.m. | |
| Break | |
| Time - 9:45 a.m - 10:45 a.m. | |
| Salon 1 | Class
Size (PPT, ) Accessible
Class Size (Word, ) An overview of the Class Size Reduction algorithm and tips to help districts improve the accuracy of their coding and forecast their averages. Presenter: Sean Millard |
| Salon 2 | Migrant
Student Information Exchange (MSIX)
(PPT, ) Accessible
Migrant Student Information Exchange (Word, ) This session will provide an update on the electronic exchange system for the transfer of migrant student education and health data among the United States. Discussion includes how MSIX and Florida’s FASTER systems will be used to accomplish data exchange. Additionally, the MSIX user roles will be detailed. Presenters: Pete Tanzy, Carolyn Mathews |
| Salon 3 | Attendance
(PPT, ) Accessible
Attendance (Word, ) Local recordkeeping, terms and definitions, student entry and withdrawal, truancy, locating students who leave and uses of the data. Presenter: Ruth Jones |
| Legacy South 1 & 2 | School
Safety and Discipline Data Reporting Update and System Sharing Part I
(PPT, ) Accessible
School Safety and Discipline Data Reporting Update and System Sharing
Part I (Word, ) SESIR Changes/Updates for the 2008-09 school year; a review of common system/program reporting problems and solutions; online SESIR Training; District-Specific SESIR Data Quality Reports; MIS Reports and other data quality issues. Presenters: Patty Kelleher, Brooks Rumenik, Kim Ward |
| Legacy North 2 | Receiving
Your Fair Share (PPT, ) Accessible
Receiving Your Fair Share (Word, ) - (Session for charter school personnel and school district personnel) – This breakout group will provide information regarding federal entitlement grant programs as they are implemented in charter schools.. Presenter: Kay Caster |
| Legacy North 1 | Forum
for Charter School Issues (PPT, ) Accessible
Forum for Charter School Issues (Word, ) This session will address charter school legislative updates, authorizer issues, consortium issues, and provide a time for Q & A's. Presenters: Jean Miller, Hugo Arza |
| Time - 10:45 a.m - 11:45 a.m. | |
| Break | |
| Time - 11:00 a.m - 12:00 Noon | |
| Salon 1 | Class Size Follow-Up
- Presenters: Broward County, Carolyn Hill, Evaluations Administrator;
Jeff Stanley, Director/School Application; Thomas Getz, Director of Capital
Planning and Programs |
| Salon 2 | Exceptional
Student Education (PPT, ) Accessible
Exceptional Student Education (Word, ) Review of data elements and revisions for exceptional students and areas for improvement. Presenter: Karen Denbroeder |
| Salon 3 | Transportation
Reporting (PPT, ) Accessible
Transportation Reporting (Word, ) Student Transportation (PPT, ) Accessible Student Transportation (Word, ) Managing transportation reporting – including changes for 2008-09, useful reports, and comparing data across submission periods. Presenters: Charlie Hood, Nada Scott |
| Legacy South 1 & 2 | School
Safety and Discipline Data Reporting Update and System Sharing Part II
(PPT, ) Accessible
School Safety and Discipline Data Reporting Update and System Sharing
Part II (Word, ) SESIR Changes/Updates for the 2008-09 school year; a review of common system/program reporting problems and solutions; online SESIR Training; District-Specific SESIR Data Quality Reports; MIS Reports and other data quality issues. Presenters: Patty Kelleher, Brooks Rumenik, Kim Ward |
| Legacy North 2 | Receiving
Your Fair Share (PPT, ) Accessible
Receiving Your Fair Share (Word, ) - (Session for charter school personnel and school district personnel) – This breakout group will provide information regarding federal entitlement grant programs as they are implemented in charter schools.. Presenter: Kay Caster |
| Legacy North 1 | Forum
for Charter School Issues (PPT, ) Accessible
Forum for Charter School Issues (Word, ) This session will address charter school legislative updates, authorizer issues, consortium issues, and provide a time for Q & A's. Presenters: Jean Miller, Hugo Arza |
| Time - 12:00 Noon - 1:30 p.m. | |
| Lunch on your own | |
| Time - 1:30 p.m. - 2:30 p.m. | |
| Salon 2 | FTE-FEFP
(PPT, ) Accessible
FEFP-FTE (Word, ) Overview of FEFP and the part FTE plays in funding. Presenters: Brent Jones, Martha Haynes |
| Salon 3 | State
and Federal Reporting Requirements for Programs Serving ELLs (PPT,
) Accessible
State and Federal Reporting Requirements for Programs Serving ELLs
(Word, ) English
Language Learners (PPT, ) Accessible
English Language Learners (Word, ) Reporting requirements under NCLB and ELL Database changes and how ELL data impacts the Monitoring Process and other reporting problems. Presenters: Mark Drennan, Nada Scott |
| Legacy South 1 & 2 | School
Grades and Adequate Yearly Progress (PPT, )
Accessible School Grades and Adequate Yearly Progress (Word,
) Data communication with the Department of Education for reporting accuracy and efficiency. Presenter: Ed Croft |
| Legacy North 2 | Filing
the Net/Cash Resource (PPT, ) Accessible
Filing the Net/Cash Resource (Word, ) Charter
School Financial Reports (Excel, ) (Session for charter school personnel and school district personnel) – This workshop will provide an overview of this mandatory report and instructions for completing the form. Presenter: Richard Menendez |
| Legacy North 1 | The
Wheels on the Bus Go Round (PPT, ) Accessible
The Wheels on the Bus Go Round (Word, ) (Session for charter school personnel and district personnel) – This session will offer information regarding practical reports and expertise advice concerning transportation of charter school students and the reporting of that transportation. Presenter: Charlie Hood |
| Time - 2:30 p.m. | |
| Adjourn | |